How to Maintain a Sdn Bhd company (Active or Dormant)

1. Convene an annual general meeting (AGM) yearly;
2. Lodge the annual return and audited accounts yearly; Please take note that Dormant Company (not carry on or cease of business) still need to do audited accounts yearly.
3. Lodge statutory documents when there are changes in the registered particulars - Register of Directors, Managers and Secretaries, Changes of registered office, Return of Allotment of Shares
4. Lodge various other statutory documents that need to be notified or registered with SSM

Important Reminder!! Failing to submit annual returns and audited accounts to SSM within the dateline will result in fine & penalty charged to the Company, and to directors personally.

AGM

Section 143 (1) of the CA requires a company to hold its first AGM within 18 months of its incorporation. The subsequent AGM must be held once in every calendar year and not more than 15 months after the holding of the last preceding AGM. If the company holds its first AGM within 18 months after the date of its incorporation, the company need not hold an AGM for the year of incorporation or the following year.

Annual Returns

Section 165 of the CA requires all companies to lodge the annual return within one (1) month of the AGM. The annual return of a company shall be in accordance with the Eighth Schedule of the CA. The annual return must include:

1. a copy of the last audited accounts comprising the balance sheet and profit and loss accounts certified by a director, manager or secretary of the company (including every document required to be attached thereto); and
2. a certified copy of the auditor’s report.

Estimated Yearly Charge of maintenance for a sdn bhd company

Professional services	Dormant Company/ Semi Active Company RM	Active Company
Secretarial fee *	840	960
Audit fee *	800	2,000
Tax filing fee *	500	1,000
Accounting fee *	300	2,400
Annual Return to SSM	150	150
	2,590	6,510

* Fees are subject to 6% Government Service Tax & not included the Disbursement and other professional fees

Are your company inactive/dormant for years?

Why need to maintain it and paying for the fees? We charge RM2,000 only to close down a company via strike off S308 CA. Call us to find out more!

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